Job Description
About the Role
We're looking for an experienced Executive Business Partner to partner with our VP of Engineering. You will also work closely with the Chief of Staff, CTO.
You'll serve as a trusted partner to the VP of Engineering helping them stay focused on the work that matters most. By connecting people, priorities, and decisions across Engineering, Product, Design, Finance, Legal, People, Operations, Marketing, and the Executive Leadership Team, you'll keep initiatives moving, remove operational friction, improve day-to-day execution, and ensure nothing important falls through the cracks. You'll thrive in ambiguity, exercise sound judgment, and proactively solve problems before they become distractions.
The ideal candidate enjoys operating systems, thrives in fast-moving environments, communicates exceptionally well, and takes pride in making everyone around them more effective.
Key Responsibilities
Executive Partnership
- Partner closely with the VP of Engineering to maximize their effectiveness and protect their time managing their calendars, incoming and outgoing requests, and reconciling conflicts
- Build a deep understanding of executive priorities, organizational goals, and business context to proactively identify opportunities and risks.
- Anticipate needs before they're expressed and independently solve problems with minimal direction.
- Act as a trusted extension of the executives while exercising exceptional judgment and discretion.
Executive Operations
- Own complex calendar management across multiple time zones while balancing competing priorities and continuously optimizing executive time.
- Manage meeting preparation, agendas, briefing documents, attendee coordination, and follow-up to ensure every meeting has clear purpose and outcomes.
- Coordinate recurring department meetings, planning sessions and department offsites which will include an annual cross-department offsite and various smaller events throughout the year.
- Track commitments, key decisions, action items, and cross-functional dependencies to ensure timely execution on behalf of the executive(s)
- Prepare presentations, executive communications, spreadsheets, reports, and briefing materials for internal and external audiences.
- Help prepare executives for board meetings, customer meetings, leadership presentations, conferences, and speaking engagements.
- Partner with the Chief of Staff to the CTO in coordination of work.
Cross-Functional Coordination
- Partner closely with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.
- Build strong working relationships across the company and serve as a trusted point of coordination for executive priorities.
- Partner with other Executive Assistants
Project & Program Management
- Partner with Executive on deliverables such as headcount planning and department budgets
- Partner with Executive on operating the performance review process
- Improve administrative and operational processes by identifying inefficiencies and implementing scalable solutions.
- Build (where necessary) and operate repeatable systems that improve organizational effectiveness as the company grows.
Travel & Logistics
- Coordinate complex domestic and international travel, including itineraries, accommodations, visas (when applicable), transportation, and contingency planning.
- Manage executive expense reporting accurately and efficiently.
- Coordinate department offsites, team gatherings, planning sessions, and company events.
Continuous Improvement
- Continuously evaluate executive workflows and identify opportunities to improve efficiency.
- Leverage AI-powered and modern productivity tools to streamline administrative work, automate repetitive tasks, and improve organizational effectiveness.
- Recommend and implement new processes that improve collaboration across the department
What We Are Looking For
- Significant experience supporting VP- or C-level executives within a fast-paced technology company
- Experience supporting Engineering, Product, Design, or other highly technical organizations
- Experience working with Google Suite, Notion, Slack, Zoom and Jira
- Demonstrated success operating independently with minimal direction in rapidly changing environments
- Exceptional organizational and project management skills with the ability to manage multiple competing priorities simultaneously
- Outstanding written and verbal communication skills
- Strong business judgment and the ability to make thoughtful decisions while knowing when to escalate
- Proven ability to anticipate executive needs and proactively remove obstacles
- Excellent attention to detail while maintaining perspective on broader business priorities
- Experience coordinating complex cross-functional projects involving senior stakeholders
- High emotional intelligence with the ability to build trusted relationships across all levels of an organization
- Comfortable navigating ambiguity and adapting quickly as priorities evolve
- Strong systems thinking with a continuous improvement mindset
- Absolute integrity and discretion when handling confidential information
- Comfortable working asynchronously in a globally distributed remote organization
- A collaborative, humble approach with a willingness to help wherever needed
Nice to Have
- Experience working in a high-growth SaaS , infrastructure software, developer tools, or security company
- Experience supporting distributed global organizations
- Experience planning executive offsites, leadership retreats, and company events
- Experience implementing workflow automation or leveraging AI tools to improve productivity
- Experience supporting executive communications, board preparation, or company planning processes
Job Tags
Full time, Remote work