Job Description

Careerscape is partnering with an established valet and parking management company that serves restaurants, hotels, event venues, and property owners across metro Atlanta to hire a detail-oriented Document Control Specialist. You’ll manage the company’s controlled documents across its parking management and valet operations.

This position is responsible for keeping the documents the business relies on, such as client agreements, operating procedures, policies, forms, permits, and insurance certificates, accurate, current, properly approved, and easy for authorized team members to find.

This is a fully remote role that requires strong organization, accuracy, discretion, and the ability to work independently while coordinating with operations, management, and administrative teams.

Responsibilities

• Maintain the company’s document control system, including the central document library, folder structure, naming conventions, and access permissions.
• Control revisions and version history so that only current, approved documents are in use.
• Route new and revised documents for review and approval, and follow up to keep approvals on schedule.
• Maintain controlled documents such as client agreements, location operating procedures, policies, forms, and templates.
• Track contracts, permits, licenses, and certificates of insurance, and flag upcoming expirations and renewals.
• Organize documentation related to parking locations, clients, operations, incidents, claims, and service activities.
• Review documents for completeness, accuracy, and consistency, and coordinate corrections with document owners.
• Archive superseded documents and follow the company’s retention and records-management procedures.
• Maintain document registers, logs, and tracking spreadsheets, and prepare routine status reports for management.
• Retrieve documents and supporting records for authorized personnel, audits, and client requests.
• Help team members locate the correct documents and follow document control procedures.
• Maintain confidentiality when handling employee, customer, vehicle, financial, and business information.
• Perform additional document control and administrative duties as assigned.

Requirements

• High school diploma or equivalent.
• 2+ years of experience in document control, records management, contract administration, or a related field.
• Working knowledge of version control, document numbering, and review and approval workflows.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Word and Excel, and with Adobe Acrobat or similar PDF tools.
• Comfortable working with cloud-based file systems and document-management tools such as SharePoint, Google Drive, or similar platforms.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to appropriately manage confidential information.
• Ability to work independently in a fully remote environment.
• Reliable internet connection and a suitable home-office workspace.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.

Benefits

• Paid time off.
• Eligible employees may receive company benefits, including paid time off and other applicable benefits.

Job Type: Full-Time | Work Type: Remote | Industry: Operations | Experience: Associate

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