Job Description

Roles & Responsibilities

• Manage calendars, schedule meetings, and prepare agendas for multiple VPs
• Ensure meetings are well-organized with materials delivered on time
• Use approved AI tools (Copilot-style) to draft summaries, communications, and documents
• Develop reusable AI prompts to drive consistency and efficiency
• Identify patterns, risks, and opportunities across VP priorities using AI
• Maintain structured folders, templates, and version control in Teams/SharePoint
• Coordinate cross-functional initiatives and track action items to completion
• Escalate risks when necessary; improve speed and quality of deliverables

Experience Required

• 8+ years of overall professional experience (per role level)
• 1–3 years specifically in executive assistant, administrative, or marketing coordination roles
• Experience supporting senior leaders in a global, matrixed environment is a plus

Skills & Certifications

• Practical experience using AI tools (Copilot-style) for productivity and content quality
• Strong executive communication - written and verbal
• Executive calendar/agenda management across multiple senior leaders
• Structured thinking and high attention to detail
• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
• Organizational and prioritization skills; ability to manage multiple requests under pressure
• Nice to have: change management/coordination, project management, training & adoption support

Eligibilities & qualifications

• Bachelor\'s degree preferred (business, marketing, communications, or related); equivalent experience considered
• Ability to work onsite 5 days/week in Franklin Lakes, NJ
• Disciplined, well-organized approach to managing files and materials
• No drug screening required

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